Migrating Your Business to the Cloud
What the Cloud Actually is
In simple terms, the cloud is a way for a business to move their key server infrastructure (information, records, data etc.), applications (Word, PowerPoint, Excel, Outlook etc.) & software outside of their office and run it from an external datacentre.
There are a number of different Cloud structures, such as public, private or a combination of both (Hybrid).
The service is managed by the Cloud provider the business chooses to use. The two most common Cloud Platforms are Office 365 (Microsoft) or G Suite (Google).
What the Cloud Actually Costs Your Organisation $$
Although this will surprise you, the Cloud is not always as inexpensive as you think, in fact in many cases it will likely be more expensive than a physical server setup.
Cloud services are sold as part of a package. In that package are certain programs (Word, Excel, PowerPoint, Outlook etc.). You pay for a certain number of users to have access to these programs on a cost per user basis, per month.
Say for example you have 50 employees, and the office package you choose costs $10 per user per month. You’ll pay $500 per month (50 x $10) for all your employees to have access to the programs in the package.
By moving to a Cloud structure you do save money in certain areas, such as not having to maintain a physical server in your business, which can be very expensive to maintain, manage and ensure against disaster.
Cloud services can have a high amount of variability in performance, but it’s also very scalable - it’s easy to add and deduct users or resources as you need them. Say your organisation takes on 25 temporary staff during a busy month, you can easily purchase the additional 25 cloud profiles, one for each temporary employee for the month. Then terminate the 25 subscriptions as the busy period is over.
Which Organisations Benefit Most From The Cloud
How do you know if your business will benefit from the Cloud? All you need to do is answer one simple question;
Where do your staff do most of their work?
If your staff work in multiple places you will most certainly benefit from the cloud.
Do you have staff on the road meeting clients?
Do you have multiple office locations across the country, or the world?
Do you have remote staff who spend a lot of time at home?
If your staff work anywhere external to the main office, then you will definitely benefit from the Cloud.
The single greatest benefit of the Cloud is the ability for multiple locations, offices and individuals to share the same pool of documents and resources and synchronize collaborative work on collective documents.
This alone can greatly improve a business’s productiveness and although it will be difficult to track and measure, it can save significant costs in lost time and a more collaborative workflow.
How to Get Started?
If you’re still unsure about whether the cloud can benefit your organisation consider getting in contact with us below. We specialize in Cloud Migration and can shine a light on the additional steps involved.
But if you’re interested in testing out the Cloud you’re in luck. One of the leading Cloud vendors; Office 365 has an option for business leaders to try before committing to a costly subscription. Search ‘Office 365 1-month trial’ or simply head to https://products.office.com/en-au/try.
Here you’ll have the option to work with a temporary Cloud setup and see how it feels and whether it works for your business.
After the month long trial you will need to look at purchasing one of the many subscription packages or remain with your businesses current server setup.
If you do decide to purchase a Cloud subscription, you’ll then need to carefully transfer your server system onto the cloud. But that will require an entire article on its own.