News & Technology
Moving business IT systems to the cloud makes sense for many situations, but for others… not so much.
As a way to learn from other’s mistakes we thought we’d share some of the ways we’ve seen cloud migrations go wrong:
- Not planned for a larger internet link.
Many businesses have an ADSL link which works well and is usually cheap, however ADSL upload speed (from your office to the Internet) is generally 1Mb/s or slower vs the download speed of 10-20Mb/s. Simply put, ADSL upload speed is a major bottleneck between your PC and the cloud applications, so make sure you factor in the cost of a faster link and possibly a 2nd link as a backup.
- Not changed to an unlimited download Internet plan.
With all your business data in the cloud, more data will be downloaded over the course of a month. This can easily chew through the current download limit and cost hundreds or even thousands of dollars in excess usage fees. Unlimited plans are the best option to remove the risk of cost blowouts.
- Cloud applications often work differently to desktop applications.
Before committing to moving to cloud applications, ensure you fully test the way they work by completing all your normal routines. To create a comprehensive test plan, note down all the specific tasks you currently do over a few days, then repeat them in the cloud application. You may find some functionality doesn’t exist, or takes 5 clicks instead of 2, or is simply confusing & frustrating.
- The files are simply too big.
Some types of files are naturally very large (eg some excel spreadsheets, graphics files, videos) and the larger the file the longer it takes to download/upload across the internet link. This can either introduce a lot of delays, thereby reducing productivity, or push up the monthly cost for a much faster Internet link.
- Not considered backups of cloud data.
Check if you can recover deleted data yourself or if you have to log a ticket with their support. If so how long do they take and how far back do the backups go? If the data is your company’s key intellectual property also consider a cloud to cloud backup solution to ensure a copy of your data is held somewhere you control.
Every business has different requirements and budgets, so what has worked well for one business may not work well for others. We are spoilt for choice these days with many robust cloud platforms and apps, but getting it wrong can be a painful and costly exercise.